1) Turnpike Basketball Club emphasizes good sportsmanship on the part of all players, coaches, parents, officials and spectators. By
signing the registration form to participate in Turnpike Basketball, every individual is also agreeing to abide by the Turnpike
Basketball Code of Conduct and to observe principles of good sportsmanship at all times.
2) Coaches and parents are expected to teach players the values of fair play and sportsmanship as part of learning the game of
basketball. This includes showing respect for other players, for coaches, for referees and for league officials and cheering for one's
own team without criticizing or booing one's opponent or the referees. It also includes respecting school property, obeying all
Turnpike, Fairfax County and school rules, and abiding by requests and directives from referees, league officials, building directors,
and school personnel.
3) Violators of the Turnpike Code of Conduct may be asked by referees or officials to leave the facility where the violation has
occurred and may be subject to further disciplinary action as the Turnpike Board of Directors and/or the Fairfax County Recreation
Department (FCRD) shall determine. This additional disciplinary action may include suspension for a game or period of games or,
ultimately, expulsion and exclusion from Turnpike Basketball Club.
4) Violations of the Turnpike Code of Conduct that have led to previous disciplinary actions include, but are not limited to,
-- refusing to abide by an official's decision;
-- throwing equipment or other items to indicate one's displeasure;
-- heaping verbal abuse upon an official for any real or imaginary wrong decision or judgment;
-- making an abusive verbal attack upon a player, an opposing coach, or spectator;
-- using obscene language or making an obscene gesture;
-- laying hands upon, pushing, shoving or striking an official; and
-- physically attacking, as an aggressor, any player, coach, official, spectator, Recreation Building Director or school official.
5) If a coach or player is ejected from a game by a referee or an official for a sportsmanship offense, the responsible referee or
official must report the ejection to the Officials Coordinator within 24 hours of its occurrence. The Officials Coordinator will report
the incident to the appropriate League Commissioner, who will investigate the incident, obtaining written accounts from both coaches
and the family of any player involved, as well as reports from witnesses, and will report on the incident to the President of Turnpike
Basketball Club. The President shall then make a recommendation to the Board of Directors for disciplinary action and, after
obtaining the Board's agreement, shall inform the offending party of the Board's decision.
6) All ejections from games will be considered CODE of CONDUCT violations, and the player or coach committing the offense will
normally be suspended for at least ONE (1) game. In the case of an especially grievous offense, such as fighting, a player or coach
may be suspended for more than one game as the Board of Directors may determine. In particular, any player, coach or team
representative striking or shoving an official will be suspended for the remainder of the season. In exceptional circumstances,
following the investigation of an incident, the Board may also decide that a suspension is not warranted.
7) Any time officials experience offensive actions from a spectator during a game, the officials can request the spectator to leave the
gym. Coaches are obligated to assist the officials by persuading the offending spectator to leave the premises. In the event the
spectator refuses to leave the gym, the officials will record the time and score and put 60 seconds on the clock. If the spectator
continues to refuse to leave the gym within the 60 second time frame, the team supported by the spectator will forfeit the game. The
officials will file a report on the incident within 24 hours to the Officials Coordinator who will inform the appropriate League
Commissioner. The League Commissioner will investigate and report on the incident to the President of Turnpike Basketball Club.
The President shall then make a recommendation to the Board of Directors for disciplinary action and, after obtaining the Board's
agreement, shall inform the offending party of the Board's decision.
8) Once informed of the Board's decision, any offender may file an appeal with the Board within 48 hours. The appeal must include
all additional information the offender wishes to submit for the Board to review. Within 48 hours after receipt of an appeal, the
Board will review the submission and rule on the appeal. Following a first appeal or after the deadline for an appeal has expired, no
further appeal will be possible.
By participating in Turnpike Basketball Club, all registrants understand and agree that Turnpike Basketball Club will not be held liable for any damages, injury, theft or other loss as a result of participating in any Turnpike Basketball Club activity. This includes, but is not limited to, supplemental health insurance coverage or liability insurance coverage. All participants, including players and volunteers, do so at their own risk and agree to hold Turnpike Basketball Club harmless from any loss pertaining thereto.
1) Virginia state high school rules cover all situations not addressed below.
2) Basket Height: The Boys Grades 1-2 League and the Girls Grades 1-2 League will play with a basket height of 8-1/2 feet. All other leagues will play with the standard 10 foot basket height.
3) Ball Size: The Boys Grades 1-2 League, Boys Grades 3-4 League, Boys Grades 5-6, and all girls’ leagues will use an intermediate size basketball. The remaining boys’ leagues will use a regulation size ball.
4) Game Duration: All house leagues will play four quarters. The clock will run only when the ball is in play. The Boys Grades 7-8 League, Boys Grades 9-12 League, and Girls Grades 9-12 League will play 7 minute quarters. All other leagues play 6 minute quarters.
5) Overtime: If the score is tied at the end of regulation time, a two-minute overtime period will be used, starting with a jump ball. If time permits (judgment to be made by game officials), additional two-minute overtime periods can be played as long as the game remains tied at the end of a period. If time does not permit additional two-minute overtime periods, a sudden-death overtime period will be used (first team to score a point wins).
6) Time-outs: Each team has 4 one-minute time-outs per regulation game. An additional time-out is awarded each team for an overtime period.
7) Back Court Violation: Back court violations are not enforced in the Boys Grades 1-2 League and the Girls Grades 1-2 League. In all leagues, however, players must advance the ball beyond half court in less than 10 seconds.
8) Full Court Press: Full court pressure defense is not permitted in the Boys Grades 1-2 League, the Boys Grades 3-4 League, the Girls Grades 1-2 League, and the Girls Grades 3-4 League. An offensive team that loses possession of the ball in its front court (either via making a basket, a turnover, a defensive rebound, etc.) must immediately retreat to its back court. No defensive pressure can be placed on the other team’s players while they control the ball in their back court. A violation of this rule results in a stoppage of play and the awarding of the ball to the controlling team. This call supersedes any fouls or other violations committed while the ball in in the back court or subsequent action.
A) EXCEPTION: In the Boys Grades 1-2 League and the Girls Grades 1-2 League, once the ball has been advanced to the front court, defenders may continue to guard offensive players who dribble back into the back court.
B) EXCEPTION: In the Boys Grades 3-4 League and in the Girls Grades 3-4 Leagues, teams may play full court pressure in the last minute of the game and in all overtime periods only if the pressing team has no more than a 10-point lead.
C) In the Boys Grades 5-6 League, Boys Grades 7-8 League, Girls Grades 5-6, and Girls Grades 7-8 League, full court pressure is only allowed if the pressing team has no more than a 10-point lead. A team ahead by 11 or more points cannot apply defensive pressure to opposing offensive players while the offense controls the ball in its back court.
9) Zone versus Man-to-Man Defense: For the Boys and Girls 1-2 and 3-4 age groups, zone defense is not permitted. All teams in these age groups must play a man-to-man defense. All other age groups may play either a zone or man-to-man defense.
A) Teams in the Boys and Girls Grades 1-2 and 3-4 age groups will receive one warning from officials if the officials judge that they have violated the man-to-man requirement. After the first warning, teams will be assessed one technical foul for each violation of this rule, which will give the opposing team one foul shot plus possession of the ball.
10) Lane Violations: In the Boys Grades 1-2 and Girls Grades 1-2 Leagues, a violation will be called after an offensive player is observed remaining in the lane for 5 seconds. All other leagues will observe the high school rule of 3 seconds.
11) Foul Shooting: Players in the Boys Grades 1-2 League and Girls Grades 1-2 League shoot free throws from a spot 36 inches closer to the basket than the regulation line. Players in the Boys Grades 3-4 League and the Girls Grades 3-4 League shoot free throws from a spot 18 inches closer than the regulation line. Game officials should place a piece of tape at the adjusted foul lines prior to the start of a game. Defensive and offensive players lining up in the lane on foul shots must stand at least one slot away from the basket. Players may enter the key for a rebound on the shooter’s release of the ball on the second shot for a two shot foul, or on the first shot (or second shot if the first is made) on a one and one. Officials must remove the tape at the conclusion of the last game in the gym where tape is necessary.
12) Three Point Shots: Three point shots are only allowed for the Boys and Girls leagues grade 5 and up, and only when games are played on courts with a three point line.
13) Misconduct: Coaches are responsible for the conduct of themselves, their assistant coaches, their players, and their fans. It is particularly important to demonstrate respect for referees’ decisions (referees can make honest mistakes just as players and coaches sometimes do). Improper behavior during games or practices will not be tolerated. At the discretion of game officials, misconduct may result in technical fouls, removal from games, and/or possible game forfeiture. Serious and/or repeat offenders may be excluded by the Board of Directors from continuing involvement with the league.
14) Minimum Number of Players: If a team cannot field 5 players, its game will be forfeited. A ten-minute grace period will be allowed for teams having less than 5 players at the scheduled game time. The length of quarters may be reduced, at the discretion of the game officials, if a grace period is necessary. Once a game is started, it may continue even if circumstances result in a team having less than 5 players available to play unless it becomes evident that such a team cannot win the game.
15) Participation: EVERY player arriving prior to a game’s scheduled start time and present for the entire game must play at least two full, uninterrupted quarters in that game.
A) Late arrival of players: If a player arrives at a game after it has started but before the end of the first quarter, he/she must fulfill the minimum participation requirement. If a player arrives at a game after the first quarter is completed and before the start of the third quarter, he/she must play a minimum of one full quarter. A player arriving after the third quarter has started is not guaranteed playing time.
B) Early departure of players: If a player plans to depart a game earlier than the start of the third quarter, he/she is required to play only one full quarter to meet the participation requirement. If a player departs a game before the start of the fourth quarter, but after the start of the third quarter, he/she must play a minimum of two quarters to fulfill the participation requirement.
C) There are no special participation requirements for overtime periods. Coaches may use players regardless of how much time they previously have played in the game.
D) Game participation rules will be in effect for all age/gender divisions during the post season tournament.
E) NO player may play three quarters unless all other players play at least two FULL quarters. NO player may play four quarters unless all other players play at least three FULL quarters. The only exceptions are those identified below (no substituting during a quarter) and those involving late arriving players or early departing players. Should an exception situation arise that will result in the player participation rule not being satisfied, the coach must immediately alert the game officials and opposing coach.
18) Substitution: The standard substitution patterns are as follows:
10 play 2 quarters
2 play 3 quarters
7 play 2 quarters
4 play 3 quarters
4 play 2 quarters
6 play 3 quarters
1 plays 2 quarters
2 play 4 quarters
4 play 3 quarters
5 play 4 quarters
A) There will be no substituting during a quarter except in special cases:
a player becomes injured
a player becomes ill
a player fouls out
a request to discontinue playing is made by the player or the player’s parent(s)
In these cases, the player leaving the game is considered to have fulfilled a full quarter of uninterrupted participation. The player entering the game is also charged with a quarter of participation (though not a full, uninterrupted quarter). In all age/gender divisions, coaches may go out onto the floor to assist an injured player without having to automatically remove the player from the game. Officials will allow an injured player a reasonable amount of time to recover and continue playing without substitution. An injured player who must be removed from a game can (and should) re-enter as soon as he or she is physically able.
B) During the fourth quarter, coaches may substitute players for the purposes of evening out playing time, as long as all players have two full quarters of uninterrupted playing time. For example, a coach having eight players may decide to play two players 3 quarters, 4 players 2½ quarters, and two players 2 quarters. Once a player comes out of the game as part of an effort to even out playing time, that player may not re-enter the game except in cases cited in section 17A above.
C) EXCEPTION: Free substitution is permitted during the fourth quarter of Boys Grades 9-12 league games provided the full quarter participation rules are met.
D) Modified participation rules exist for cases where one team has 7 or more players and the opponent has only 5 or 6 players at the start of the game. The team with the greater number of players is permitted to play one or two players 4 quarters each as long as every other player participates in two uninterrupted quarters. These modified participation rules also come into effect if a coach has knowledge that a player will be leaving the game before his/her minimum playing time requirement can be satisfied (e.g., Team A has seven players, but one has to leave after playing the first quarter. Team B has eight players. Team B may modify its participation requirements as if Team A had only six players at the game’s start.) A coach must notify his/her opposing coach and the referees when playing “short-handed.”
E) Scorekeepers, coaches, and referees should all be alert for possible substitution mistakes that will prevent a team from satisfying its player participation requirements. Should problems in a coach’s substitution pattern be detected in time (prior to the start of a quarter) to prevent a violation of the participation requirements, then that coach’s substitution pattern must be modified. If a substitution pattern mistake is discovered during the first minute of the quarter in which the error has been committed, the game must immediately be stopped to allow substitution of the player(s) who will properly satisfy the participation requirements. A two-shot technical foul and possession of the ball will also be awarded to the opposing team. If a substitution pattern mistake is discovered at a subsequent time, but within the time limit for appeals, then a properly filed appeal will result in game forfeiture in almost all circumstances. (NOTE: There are some circumstances that can legitimately result in player participation rules not being satisfied; i.e., a player fouling out during his or her first quarter in the game.)
16) Appeals: Coaches desiring to appeal the outcome of a game for any reason must contact the appropriate boys or girls commissioner within 48 hours of the scheduled start time for that game. Though the commissioner may consult with the President or other members of the Turnpike Basketball Club’s Board of Directors, the decision of the commissioner is final.
Article I – Name and Constituency
1.1 The name of the corporation is “Turnpike Basketball Club, Inc.” (“Turnpike,”
“Club,” or “Corporation”), a Virginia nonprofit corporation. Turnpike shall
operate in the vicinity of Little River Turnpike (Route 236), Fairfax County,
1.2 Any child, resident in Fairfax County and meeting Turnpike’s age and schooling
requirements, will be eligible to play in leagues and on teams organized by
Turnpike provided all Club rules, including payment of appropriate fees, and code
of conduct are observed. No child shall be excluded from playing on Club teams
because of financial hardship, however. A non-resident of Fairfax County may
apply to play in leagues organized by Turnpike; such applications will be reviewed
on a case-by-case basis.
Article II – Purpose
2.1 The purpose of Turnpike is to carry out educational and sports activities by
providing a community based youth basketball program that addresses the
development needs of children. In addition to the above, the Corporation shall
also engage in community outreach and support, as well as such other lawful
businesses in which the Corporation may choose to engage under the provisions of
the Virginia Code, as amended, for nonprofit Corporations, and so as to qualify
under the U.S. Tax Code for treatment as a Corporation organized exclusively for
educational and non-profit purposes under Section 501(c)(3) of the Internal
Revenue Code. No part of the net earnings/receipts of the Corporation shall inure
to the benefit of, or be distributable to its members, trustees, officers, or other
private persons, except that the Corporation shall be authorized and empowered to
pay reasonable compensation for services rendered and to make payments and
distributions in furtherance of the purposes set forth in the purpose clause hereof.
No substantial part of the activities of the Corporation shall be the carrying on of
propaganda, or otherwise attempting to influence legislation, and the Corporation
shall not participate in, or intervene in (including the publishing of or distribution
of statements), any political campaign on behalf of any candidate for public office.
Notwithstanding any other provision of these By-Laws, the Corporation shall not
carry on any other activities not permitted to be carried on (a) by a Corporation
exempt from federal income tax under Section 501(c)(3) of the Internal Revenue
Code, or corresponding section of any future federal tax code, or (b) by a
Corporation, contributions to which are deductible under Section 170(c)(2) of the
Internal Revenue Code, or corresponding section of any future federal tax code.
Article III – Objectives and Goals
3.1 The objective and goal of Turnpike is to teach and develop basketball skills, good
sportsmanship, and an appreciation of the game through programs designed for the
enjoyment of our youth and their families. It shall be operated as a non-profit, nonpartisan,non-sectarian organization/corporation to promote, support and assist in a
nonpartisan, non-sectarian manner. Turnpike may also engage in all lawful
businesses in which the Corporation may choose to engage under the provisions of
the Virginia Nonstock Corporation Act as a nonprofit Corporation. Individual
Members shall have no proprietary or equity interest in Turnpike.
Article IV – Governance
4.1 Turnpike Basketball Club shall be administered by a Board of Directors and by
Board-appointed Officers consisting of a President, a Vice President, a Secretary,
a Treasurer, a Girls’ League Commissioner, two Boys’ League Commissioners
(one for ages 7-10; one for ages 11-18), and a County League Representative.
4.2 The Board of Directors, together with the various Board-appointed Officers, is
responsible for all aspects of day-to-day operations of Turnpike Basketball Club,
including formulation of and changes to playing rules, club policies, the
registration fee schedule and the annual calendar of events. The Board is
responsible for upholding Turnpike’s code of conduct and for imposing
disciplinary action, including suspension or expulsion, in the event of a violation
by players, coaches or parents. The Board also is responsible for recruitment of
individuals to fill vacant Board positions.
4.3 The Board conducts business by majority vote. In case of ties, the Chairman’s
vote shall be deciding.
4.4 Individuals serve on the Board for one-year terms, renewable annually. The
incoming Board is ratified by the voting members of Turnpike at the end-ofseason
meeting and takes office following the conclusion of the Spring basketball
season (circa June 15).
4.5 The Board meets annually (prior to the start of the Fall season), and when called
upon by the Chairman to conduct club business. Club business may also be
conducted via e-mail and/or telephone as the Chairman determines. Four
members of the Board shall constitute a quorum for doing Club business.
4.6 The other volunteer positions required for the effective administration of club
activities are: Officials Coordinator, Registration Coordinator, Scheduling
Coordinator, Uniform Manager, Computer Operations Manager, Game Day Gym
Coordinators, Fundraising Coordinator, and Turnpike Invitational Tournament
Director. It is the responsibility of the Board to recruit individuals for these
positions. Individuals, including members of the Board, may take on more than
one of these additional club administration positions simultaneously. Additional,
ad hoc positions and/or committees will be created by the Board as deemed
4.7 The Board shall initially consist of at least six (6) Members. The Board may be
increased in number by majority vote of the then-existing Board either at a regular
or special Board meeting called by the Chairman or by a majority of the Board.
Board Members may be removed from office for cause upon the vote of at least
two-thirds (2/3s) of the other Board Members.
4.8 Any elected Board Member who must be replaced for any reason during the term
in which he/she serves shall be replaced by majority vote of the Board of Directors
at a meeting pursuant to Article IV herein.
4.9 An Advisory Board of Directors may be created by majority vote of the other,
voting Directors. Such Advisory Board Members shall have no vote with respect
to the Corporation or its affairs, but may be recognized for their service and serve
on the Advisory Board to promote the mission of the Corporation and give advice
and counsel to the Board and the Corporation. These Advisory Board Members
shall serve for the same term and under the same conditions as regular Board
Article V – Meetings of the Board of Directors
5.1 Regularly scheduled meetings of the Board shall be held at such place in the
County of Fairfax, Virginia as the Board may choose. Regular meetings shall be
required on a bi-monthly basis. The dates and times of these meetings shall be
determined by the President and at least five (5) business days' written or two (2)
business days’ electronically transmitted advance notice shall be given to all
Board Members. Meetings may also be conducted electronically and/or by
telephone conference, at the direction of the Chairperson or a majority of the
5.2 In an emergency or when it is deemed action must be taken immediately,
unscheduled meetings of the Board may be called by the President or Chairman of
the Board, upon due notice telephonically and electronically of at least twenty four
(24) hours to all Board Members.
5.3 Regular meetings of the Board shall include submission and review of financial
reports and appropriate committee reports.
5.4 The rules contained in "Roberts Rules of Order" shall govern Board meetings in
all cases to which they are applicable, unless they are inconsistent with the
Articles of Incorporation or the By-Laws, in which case the Articles of
Incorporation or By-Laws, as appropriate, shall govern.
Article VI – Amendments
6.1 The Articles of Incorporation and/or By-Laws, including increasing the number of
Board Members, may be altered or amended by a vote of a majority of the Board
present at any regular or unscheduled meeting provided at least Ten (10) business
days’ written notice has been given to the members by the Chairman of the Board.
Article VII – Adoption
7.1 The By-Laws shall become effective upon adoption by an affirmative vote of at
least two-thirds (2/3) of the Board.
Article VIII – Club’s Operations and Programs
8.1 Turnpike's main program is its house league with teams divided by gender and
age. The President and the League Commissioners shall decide the precise
breakdown of age groups into leagues, reserving the right to move individuals up
or down from one league to another based on overall numbers and the skill levels
of the individuals. A player may be required to play with an older age group due to
his/her superior size and/or skills. 18 year olds must be high school students to
participate. Typically, the leagues are organized along the following lines:
Boys: 7-8, 9-10, 11-12, 13-14, 18U; and
Girls: 7-8, 9-11, 12-14, 18U.
8.2 Turnpike also enters teams in the Fairfax County Youth Basketball League
(administered by the Fairfax County Youth Basketball Council) for boys and girls
who are more serious about their basketball, and who possess higher levels of
basketball skills. Turnpike may sponsor county teams in the following age
Boys: 10 and under, 11 and under, 12 and under, 13 and under; and
Girls: 10 and under, 11 and under, 12 and under, 14 and under
Article IX – Officers and Their Duties
9.1 The President of Turnpike Basketball Club shall assume the following duties
- Recruit all Board members;
- Approve all coaches for county and house teams;
- Recruit Registration Coordinator (by Aug 1);
- Recruit Uniform Manager (by Sept 1);
- Recruit Manager of Computer Operations (by Sept 1);
- Recruit Officials Coordinator (by Oct 1);
- Recruit Game Day Coordinators (by Nov 1);
- Recruit Invitational Tournament Coordinator (by Jan 1);
- Provide guidance to board and volunteer members on Club operations;
- Apply to Fairfax County Recreation Department (FCRD) for gym space:
Fall: July 1 Winter: September 1 Spring: December 1
- Serve as spokesperson for Turnpike Basketball Club as required;
- Sign and make all contracts and agreements in the name of Turnpike
- Serve as point-of-contact for external inquiries/complaints;
- Call, set the agenda, and preside at board meetings; and
- Call, set the agenda, and preside at meetings of voting members.
9.2 The Vice President of Turnpike Basketball Club shall assume the duties of the
President whenever the President is absent from the Club’s home location or if
he/she is incapacitated.
9.3 The Secretary of Turnpike Basketball Club shall be responsible for taking and
keeping all minutes of Board meetings, as well as record keeping of the Club. The
Secretary shall regularly report to the Board and make available to all Board
Members and Officers the records of the Club.
9.4 The Treasurer of Turnpike Basketball Club shall assume the following duties and
- Maintain all books of accounts;
- Manage all bank accounts;
- Collect/deposit registration and fundraising fees;
- Make payment of all invoices for supplies received and/or services rendered;
- Prepare budget prior to pre-season Board meeting (by Sept 1);
- Submit annual activity report to FCRD (by Oct 1);
- Coordinate any fundraising activities; and
- Order/distribute: basketballs, uniforms, trophies/plaques, scorebooks, first aid
kits, officials jerseys/whistles, miscellaneous supplies.
9.5 Girls and Boys League Commissioners shall assume the following duties and
- Make recommendations related to scheduling of try-outs, drafts, regular season
games, and post-season tournaments and all star games;
- Recruit house league coaches (by Oct 15);
- Ensure compliance with Fairfax County gym monitor program;
- Organize and supervise tryouts and drafts;
- Arrange team participation for older age groups with surrounding clubs (18U
- Coordinate fall practice schedule with Scheduling Coordinator;
- Resolve any problems with player assignments;
- Make late player registration assignments;
- Schedule viewing(s) of Volunteer Building Director;
- Communicate information to coaches (e.g., phone tree);
- Rule on protests filed by league coaches;
- Collect recommendations from coaches regarding charter, rule, and/or policy
changes and present them to the Board for review;
- Collect, maintain, and report league scores/standings to general membership;
- Provide feedback to Officials Coordinator regarding performances of referees;
- Monitor the conduct of all coaches, participants, and visitors during games and
take necessary action to correct any improper conduct;
- Select all star coaches; and
- Coordinate selection of all star players.
9.6 The County League Representative shall assume the following duties and
- Serve as Turnpike representative on Fairfax County Youth Basketball Council;
- Recruit alternate to County League Representative (by Sept 1);
- Attend monthly meetings of Council (alert alternate if unable to attend);
- Recruit county league coaches (by Sept 1);
- Work with coaches to schedule tryouts (by Sept 1);
- Communicate County League information to all Turnpike county league
- Coordinate fall practice schedule with Scheduling Coordinator;
- Review, approve, and submit rosters, code of conduct forms, and other
required county data; and
- Coordinate payment of county fees.
Article X - Other Club Administrators and Their Duties
10.1 The Officials Coordinator shall assume the following responsibilities:
- Recruit adult and youth officials;
- Conduct officials clinic;
- Solicit time preferences for prospective officials;
- Establish officiating calendar for season (by Nov 30); and
- Arrange for necessary substitutes during season.
10.2 The Registration Coordinator shall assume the following responsibilities:
- Make recommendations related to scheduling of registration;
- Recruit School Registration Helpers (by Sept 1);
- Produce newsletter/calendar/registration form (Sept 1-10);
- Distribute forms to School Registration Helpers;
- Coordinate distribution of forms at back-to-school nights;
- Order registration signs (if necessary) (by Sept 1);
- Coordinate mailing to past year participants (by Sept 10);
- Place registration signs in local area (Sept 15-30); and
- Coordinate staffing at registration desk.
10.3 The Scheduling Coordinator shall assume the following responsibilities:
- Establish line of communications with schools which are used for
- Notify schools of times and dates for use of gym space;
- Communicate any cancellation of practice gym space to/from FCRD and
- Communicate any cancellation of game day gym space to/from FCRD and
- Coordinate fall practice schedule with League Commissioners and County
- Schedule house league games (by Nov 24);
- Distribute schedules to Board members for review (by Nov 24);
- Distribute schedules at coaches meeting;
- Solicit practice time preferences;
- Determine winter practice schedule (Nov 1-10);
- Schedule ad hoc practices per coaches requests;
- Schedule make-up games;
- Schedule post-season house league tournament; and
- Schedule house league all-star games.
10.4 The Uniform Manager shall distribute, collect and store club uniforms.
10.5 The Computer Operations Manager shall maintain a database of players, produce
address labels for mailings, produce draft day player data, and maintain team
10.6 Game Day Coordinators shall maintain possession of game day equipment and
supplies during the season, coordinate gym set-up and close-down each week, and
coordinate completion/mailing of gym monitor forms to Fairfax County
10.7 Fundraising Coordinators shall perform fundraising activities on behalf of the
Club and schedule and organize Picture Day (January).
10.8 The Turnpike Invitational Tournament Director shall assume the following
- Organize post-season invitational tournament;
- Invite other basketball clubs (first notice by Jan 15; follow-up by Mar 1);
- Solicit advertising and sponsorship;
- Produce brochures/programs;
- Schedule games;
- Communicate schedules to participating clubs;
- Certify player eligibility for participating teams;
- Secure volunteers to help with:
- gym set-up/close-down;
- gym monitoring;
- scorekeeping, time keeping; and
- Coordinate trophy presentations.
Article XI – Membership, Meetings and Voting
11.1 The Corporation shall have voting Members but not issue any stock.
11.2 The Corporation shall initially have the following Officers and Administrators:
2) Vice President
5) Boys Commissioner (for ages 11-18)
6) Boys Commissioner (for ages 7-10)
7) Girls Commissioner
8) County League Representative
Individuals holding these positions will be recorded in the minutes of the Board of
11.3 All individuals occupying volunteer positions in Turnpike – members of the Board
of Directors, individuals occupying other Club administrative positions, and
individuals serving as coaches – shall be voting members of Turnpike for the year
(October to October) in which they occupy such positions. Any individual
interested in serving in a volunteer position should notify an appropriate member
of the Board of Directors.
11.4 The voting membership of Turnpike shall assemble twice a year, once before the
winter basketball season (pre-season meeting) and once following the winter
basketball season (post-season meeting). The presence of 15 voting members
shall constitute a quorum at such meetings. Except as provided in these Bylaws,
Robert’s Rules of Order shall govern the proceedings of all meetings.
- At the pre-season meeting, the Board of Directors will inform the membership
about playing rule changes for the upcoming season.
- At the post-season meeting, the voting membership shall ratify, by simple
majority vote, Board of Director nominations for the incoming Board.
- Any voting member in attendance may propose an alternative candidate to the
Board of Director nominations for the incoming Board. In such an eventuality,
a secret ballot election shall be held immediately to determine the new Board
11.5 Any voting member of Turnpike who is suspended or expelled because of
violation of Turnpike’s code of conduct shall lose his/her position in Turnpike and
shall forfeit any right to vote at Club meetings.
Article XII – Suggestions and Complaints
12.1 Suggestions and complaints shall be referred to the Board, either orally or in
writing for consideration and action by the President.
Article XIII – Sponsorship and Contributions
13.1 Levels of sponsorship and contributions shall be as determined from time to time
by the President, with approval of the Board.
Article XIV – Funds
14.1 All expenditures, contributions, and/or donations to other corporations/entities/
governments/government agencies are subject to prior approval of the Board.
The Treasurer shall be the contracting officer for Turnpike and is authorized,
with prior approval of the President and/or Board, to execute contracts obligating
Turnpike and disbursing funds in furtherance of Turnpike’s mission/goals.
Expenditures as to any single vendor or entity in amounts of Five Hundred
Dollars ($500.00) or less for the full cost of any given total purchase or
service/consulting may be made by the President, Treasurer, or any Board
Member, without prior approval of the Board, for necessary Turnpike operations
and/or activities. In the absence of the Treasurer, the
Secretary, with approval of the President shall fulfill these obligations. The
Treasurer shall file a monthly report with the Board as to the financial status of
Turnpike, detailing all revenue and expenses.
14.2 Approval of the President shall be required on all checks or transfers of Turnpike
funds in excess of Five Hundred Dollars ($500.00). Those authorized to sign
checks and disburse Turnpike funds will be made known in writing to any
financial institution holding Turnpike funds, and appropriate resolution will be
given to the financial institution(s).
Article XV – Salaries and Remuneration
15.1 The Board, elected Officers, and Administrative Officers shall serve without
salary, compensation, or other remuneration, other than approved reimbursable
expenditures and reasonable compensation for services rendered on Turnpike’s
Article XVI – Indemnification of Board Members and Officers
16.1 All Board Members, Officers, and Administrative Officials of Turnpike
Basketball Club shall be indemnified and their reasonable attorney's fees and
costs paid/reimbursed by Turnpike with respect to any suit or legal action which
may be brought against them in their capacity as Board Members, Officers, and
Administrative Officials as well as individually, with respect to any action which
they take or choose not to take in connection with any Turnpike matter.
Excepted from this indemnification is any related willful or gross negligence,
fraud, or malfeasance by a person seeking indemnification/reimbursement.
Article XVII – Dissolution
17.1 Upon dissolution of Turnpike, any outstanding funds in the treasury shall be used
to pay any and all outstanding debts or obligations of Turnpike. The remaining
balance, if any, shall be credited to then existing Turnpike community outreach
and educational programs, and/or support of law enforcement agencies.
* * * * * * * * * *
Refunds: Turnpike Basketball may offer registration refunds for its regular "House" league prior to a player being placed on a team. Once a player is assigned a team, registration refunds are typically not made. In the event of extenuating circumstances, the Turnpike Board may, at its sole discretion and by majority vote, offer a refund. Schedule conflicts and coach/team preferences are not considered extenuating circumstances.
Late Registrations: Turnpike Basketball does not prorate registration fees for partial season participation. Late registrations will be charged the full season registration fee.
A successful Turnpike Basketball season cannot occur without administrative support. Our past success has been due to the superb group of volunteers who have stepped forward. We still need this support. To maintain a successful basketball program, it is critical that we have hundreds of volunteer parents to assist.
There are plenty of opportunities both large and small where you can participate. Therefore, we expect all families to offer a parent volunteer to help out at games or help administer the league. Parents can chose from a number of duties that do not take more than several hours per week, including: coach, assistant coach, referee, building directors, gym coordinators, scorer’s table (clock and scoring book), equipment and maintenance workers. If you have more time, we need you for several unfilled positions including volunteer coordinator, uniform manager, fundraiser coordinator, assistant referee coordinator, and invitational assistant directors. Please check one of the positions on the registration form or simply select “Other” and we will contact to see what can work with your schedule. If you don’t have time to devote to the program, then a generous monetary contribution will allow us to hire a replacement. Remember, this is a non-profit Community Basketball Program that supports your children. On the registration form, there is space for you to indicate what role(s) you might like to undertake in support of this excellent youth program in the upcoming season. In addition, the following positions are also highlighted:
OFFICIALS COORDINATOR: Assigns referees to games each week.
MANAGER OF COMPUTER OPERATIONS: Maintains database of players, oversees the web site, and performs other computer-related functions required throughout the year.
REGISTRATION COORDINATOR: Oversees and coordinates the pre-season registration process for the House League.
SCHEDULE COORDINATOR: Develops and maintains game and practice schedules. Works with the League President regarding communications among coaches, schools and the Fairfax County Recreation Department.
GAME DAY COORDINATOR: Supervises the opening and closing of gyms on days that games are played. Stores equipment during the week between games. One coordinator is needed for each of our three gyms: Frost, Wakefield Forest, and Canterbury Woods.
FUNDRAISING COORDINATOR: Supervises fundraising activities (e.g., player/team photographs, Washington Wizards and/or George Mason game tickets) on behalf of the Turnpike Basketball Club.
UNIFORM MANAGER: Stores uniforms during the off-season, assesses the need to purchase additional/ replacement uniforms, distributes uniforms to coaches just prior to the season, and collects uniforms at the end of the season coaches meeting.
EQUIPMENT COORDINATOR: Stores equipment during the off-season, assesses the need to purchase supplies, distributes supplies to coaches just prior to the season, and maintains equipment bins during season.
WEB SITE ADMINISTRATOR: Maintains and updates Turnpike web site as needed throughout the year.
TURNPIKE INVITATIONAL TOURNAMENT COORDINATOR: Helps organize and monitor this exceptional, end-of-the season event. Turnpike hosts the only tournament in Northern Virginia for house league players. Each year teams from many local basketball clubs pay to participate. Our sponsorship, though, allows roughly 60
Turnpike players to experience the terrific basketball event at no cost, while at the same time raising funds to help defray other Club expenses.
REFEREES: Adult referees are needed to officiate games. Turnpike Basketball also pays boys and girls (they must be at least 14 years of age) to officiate during the season. Inexperienced, youth officials are teamed with adults (frequently with one of their parents) and assigned to referee the youngest age divisions. A training clinic is provided for all referee candidates prior to the start of the season.
GAME VOLUNTEERS: During games, each team must provide (1) either a score keeper or a clock operator and (2) a volunteer building director (gym monitor).